1) Introduction to Email

Introduction to Email

Introduction

Communication, the transfer of information, has been the key element needed to establish civilized societies, which require organization and planning. The development of superior methods of communication allow a society to advance while the advancement of a society is necessary for the development of new methods of communication. Communication technology counts for a lot nowadays as it helps us tell each other things quickly without the long delays of a letter or meeting each other.

Various Communication Systems

Before phones became commonplace, people used other ways to communicate over long distances. Smoke signals involved generating puffs of smoke with a fire and a blanket from a high elevation so others could see the smoke rising into the air. Flag signals were another method of communication, with different colors and combinations of flags having different meanings when hoisted into the air. Blowing horns also communicated messages over distances. For example, troops used the bugle extensively to communicate orders to troops. Then Postal Service has evolved in huge ways with letters traveling coast-to-coast in one week or less. Until the invention of the telephone, the telegraph was the principal means of long-distance communication.

In the middle of the 20th century, computers had taken another giant leap in the field of communication. As the Internet gained popularity, communication changed drastically. Instead of using the telephone and incurring potentially high long-distance charges, suddenly, it became possible to converse with people via the Internet. Email communication became available with the development of Web-based services and Internet service providers.

Advantages of Various Communication System

Past	Present
It is convenient to deliver goods by post service. And there is no first weight and additional weight for post to calculate the shipping fee.	Speeds the sending of information. Smart phones makes communication cheaper than in the past.
Products can be delivered to clients almost any country or region. The post service can reach to anywhere with post office.	Time and money can be saved because it’s much quicker to move information around
Lower cost of delivery to residents and businesses in the rural areas than practical if the deliveries were made by the private parcel competitors.	The internet has also opened up face-to-face direct communication from nearly anywhere in the world
By using a post office box address instead, you safeguard your private home address.	Online communication can bring families / friends together across distances.

Disadvantageous of Various Communication System

Past	Present
It is slow for the information to be displayed and be tracked online. And always the exact location of the goods could be unknown.	Though information technology may have made communication quicker, easier, and more convenient, it has also brought along privacy issues.
There is always a delay for post to deliver the goods. If the customer is lucky, he can get the goods in 5-7 day. But usually it takes 15- 30 days to get the package. For some remote countries and regions, it even gets longer.	From cell phone signal interceptions to e-mail hacking, people are now worried about leakage of their private information.
Sometimes, the package may be returned or missing during transit. And the post company do not compensate for loss.	Cyber-bullying is a huge problem among teenagers and middle school students.
Teletypewriter messages lack the personal touch that telephone allows.	Cyber-stalking is another serious security concern. Once again, this is an issue present in kid’s lives more than adults

Email one of the Communication Systems

Electronic mail permits people to send and receive messages through a written document using the World Wide Web and their computer. Emails can be conducted and received at the sender and receivers personal convenience. Electronic mail was established and created in 1961. This new technological advancement allowed people to converse extremely quickly. Compared to the old means of communication or the telephone, email did not have the reoccurring issue of individuals not being available at the same particular time.

Advantages and Disadvantages of Communicating through Email

Advantage	Disadvantage
Email allows people to converse extremely quickly.	Though Email may have made communication quicker, easier, and more convenient, it has also brought along privacy issues.
Emails can be conducted and received at the sender and receivers personal convenience.	Due to e-mail hacking, people are now worried about their once private information becoming public knowledge
Sending an email is without doubt cheaper than phone calls.	Basic knowledge of computer and Internet is necessary in order to send email.
One can attach and send pictures, word documents, and power points through Email.	Sometimes email goes to spam folder so subscribers do not pay attention.
People no longer have to print out their work and then mail it using postage.	Maximum file size limit is usually between 10 Mb to 25 Mb. You cannot send files more that the specified limit by email.
The use of electronic mail has expanded people’s ability to share documents with the click of a button.	Files may not be uploaded or downloaded properly from Email if internet speed is slow. Additional software is required to open specific file format.

Educational Use of Email

Email can assist students with literacy learning using email exchanges and for online writing exercises. The authentic learning provided by collaboration with peers gets students excited about school.

Students can

• Increase motivation through self-directed and collaborative learning.
• Improve literacy with writing activities geared to authentic audiences.
• Gain comfort with tools and skills essential for today's workplace.
• Cultivate knowledge and cultural understanding through real-world email exchanges.
• Increased access to technology, providing new opportunities for students without home-based access.
• Engage in "anywhere, anytime learning" with access from school, library and home.

Through Email

• Lecture details and the changed scheduled can be accessed through email.
• Research articles/ assignments can be submitted.
• Study material can be accessed by email.
• Easy to retrieve the resources shared by the instructor.
• PowerPoint presentation and other useful information can be shared within peer/group using email.
• Email is an effective and easy way of communication in education.
• E-mail can be used for future reference later on.

Requirements of Address and Service Provider

Email Address

A name that identifies an electronic post office box on a network where e-mail can be sent. Different types of networks have different formats for e-mail addresses. On the Internet, all e-mail addresses have the form: @<domain name > ... Every user on the Internet has a unique e-mail address. The term e-address is commonly used as an abbreviation for e-mail address.

for example : myschool@gmail.com , iamlearner@hotmail.com where myschool and imlearner identifies the username, whereas gmail.com and hotmail.com are e-mail service provider address.

Email ID Providers

An email service provider (ESP) is a company that offers email marketing or bulk email services. The following is the list of best Email ID providers.

• Zoho Mail
• Yahoo Mail
• Outlook Mail on the Web
• Gmail
• Proton Mail
• AIM Mail
• iCloud Mail.

Conclusion

Since the early days of the internet, email has been an important part of electronic communication between people. E-mail was one of the first uses of the Internet, and quickly became a popular feature because it lets users exchange messages from anywhere in the world. While there are numerous ways to exchange information, E-mail is the most frequently used service of Internet where user can communicate and share the data with others. Used in private as well as in business environments, electronic mail became an important part of our daily life.