1) ACCESSING AND ORGANISING MAIL

 

 

 

                     ACCESSING AND ORGANISING MAIL

If the emails are in large number, accessing them becomes difficult. To make this accessing process easy, the emails can be organised into different labels. Labels create a separate storing space for an email. So, the emails which are related in some context can be saved under a label.

To create a label, follow the steps given below:

1. On the left panel, click on the “More” button. The menu will now expand.

2. Under the Categories list, click on “create new label” button.

3. The following window will appear. Give the name to the label which is to be created. 

4. Click on create button.

5. The newly created label would be displayed in the left panel of the screen, as shown below:

6. The emails can be moved into a label in two ways:

1. If the mail is open, click on the “Move to” button and select the label name in which it is to be moved.

2. A single mail can be dragged and dropped in to label as shown below:

3. If multiple mails need to be moved, select the mails and click on Move to option as shown below.

 

• Starred - Marking the mail as starred implies that the email is of priority. there are multiple priority stars which can be set, like Golden star, blue star, green star etc.

Step 1: To mark the email, click on the star icon. The icon will now change to a golden star.

Step 2: All the marked emails are stored in the label “Starred”.

 

Step 3: To unmark the starred email, click on the (golden) star button. The button will now become transparent, which shows that the email has been removed from priority emails.

• Marked- The emails can also be marked as important.

Step 1: To mark an email as important, open that email.

Step 2: Go to “More” menu as shown below and click on “Mark on Important”.

• Save as draft-

As the mail is being composed, Gmail automatically saves a draft of it. This option is helpful, if the mail is being drafted but can be sent later.

Step 1: The draft email can be viewed from the “Drafts” label present in the left panel of the window as shown below:

• Archive- means that the mail is automatically process for preserving and protecting all inbound and outbound email messages.

 

Deleting a mail

A mail can be Selecting delete icon, the mail can be deleted from the inbox list.

 

How to Handle Malicious (Spam) Mail

STEP 1 : Click on “Spam”

STEP 2 : Click on “All”

STEP 3 : By clicking on Delete forever, all the spam mails get deleted from mail box.

Otherwise mail can be moved into another folder as shown below.